Reps query firs boss over non submission of audited funds

Here is a sample email or letter that a Representative (REP) can use to query their first boss (usually a Regional Manager or a Supervisor) over the non-submission of audited funds:

Email/Letter Template:

Subject: Query on Non-Submission of Audited Funds

Dear [First Boss's Name],

I hope this email/letter finds you well. I am writing to bring to your attention a matter of concern regarding the submission of audited funds for [project/program name]. As you are aware, I am responsible for [briefly mention your role and responsibilities].

I have been monitoring the submission of audited funds, and I noticed that the [project/program name] has not been submitted on time. As per our standard operating procedures, audited funds are required to be submitted within [timeframe, e.g., 30 days] of the end of the quarter. However, the [project/program name] has not been submitted, and I am concerned that this may cause delays in our financial reporting and planning.

I would like to request an explanation for the delay in submission of the audited funds. Could you please provide me with the following information:

  1. The current status of the audited funds submission for [project/program name].
  2. The expected date of submission.
  3. The reasons for the delay, if any.
  4. The steps being taken to ensure timely submission of the audited funds in the future.

I would appreciate it if you could provide me with this information at your earliest convenience. If there are any issues or concerns that need to be addressed, please let me know, and I will do my best to assist you.

Thank you for your attention to this matter. I look forward to hearing back from you soon.

Best regards,

[Your Name] Representative, [Your Department/Team] [Your Contact Information]

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