New hire justification template
Here is a template for a new hire justification document:
New Hire Justification Template
Employee Information:
- Name: [Insert name of new hire]
- Job Title: [Insert job title of new hire]
- Department: [Insert department of new hire]
- Supervisor: [Insert supervisor's name]
Business Need:
- Briefly describe the business need for the new hire. What is the purpose of the new hire? (e.g. to fill a gap in the team, to support a new project, to increase capacity)
Job Responsibilities:
- List the key responsibilities and duties of the new hire. This should include specific tasks, projects, and goals.
Skills and Qualifications:
- What skills and qualifications are required for the new hire? (e.g. education, experience, certifications)
Budget Impact:
- What is the estimated cost of the new hire? (e.g. salary, benefits, training)
Return on Investment (ROI):
- What is the expected return on investment for the new hire? (e.g. increased productivity, improved customer satisfaction, cost savings)
Timeline:
- What is the expected start date for the new hire?
- What is the expected duration of the new hire?
Rationale:
- Provide a brief summary of why this new hire is necessary and how it will benefit the organization.
Alternatives:
- Are there any alternative solutions or options that could achieve the same goals without hiring a new employee? If so, what are they?
Conclusion:
- Summarize the justification for the new hire and reiterate the benefits it will bring to the organization.
Recommendation:
- Based on the information provided, do you recommend approving the new hire? If so, what conditions or requirements should be attached to the approval?
Here is an example of what the template might look like filled out:
New Hire Justification Template
Employee Information:
- Name: John Doe
- Job Title: Software Developer
- Department: IT
- Supervisor: Jane Smith
Business Need:
- The IT department is experiencing a high volume of projects and is struggling to keep up with the workload. Hiring a new software developer will allow us to increase our capacity and deliver projects more efficiently.
Job Responsibilities:
- Develop and maintain software applications for the company
- Collaborate with cross-functional teams to design and implement new features
- Troubleshoot and resolve technical issues
Skills and Qualifications:
- Bachelor's degree in Computer Science or related field
- 2+ years of experience in software development
- Proficiency in programming languages such as Java and Python
Budget Impact:
- Estimated salary: $80,000 per year
- Estimated benefits: $20,000 per year
- Total estimated cost: $100,000 per year
Return on Investment (ROI):
- Expected increase in productivity: 20%
- Expected cost savings: 15%
Timeline:
- Expected start date: 6 weeks from approval
- Expected duration: 2 years
Rationale:
- Hiring a new software developer will allow us to increase our capacity and deliver projects more efficiently, which will lead to increased productivity and cost savings.
Alternatives:
- We could consider hiring a contractor or freelancer to fill the gap, but this would likely be more expensive in the long run.
Conclusion:
- Based on the information provided, I recommend approving the new hire to fill the software developer position.
Recommendation:
- I recommend approving the new hire, subject to the condition that the new hire is trained on our company's software development processes and procedures within the first 6 months of employment.