New emailaddresspolicy
Here is a sample email address policy that you can use as a template:
Email Address Policy
Purpose
The purpose of this policy is to establish guidelines for the use of email addresses within [Company Name]. This policy aims to ensure that email addresses are used in a responsible and professional manner, and to protect the integrity and security of our email systems.
Scope
This policy applies to all employees, contractors, and third-party vendors who use email addresses provided by [Company Name].
Policy
- Email Address Format
Email addresses will be in the format of [username]@[companyname].com, where [username] is a unique identifier assigned to each user.
- Email Address Assignment
Email addresses will be assigned by the IT department, and will be used for official company business only.
- Email Address Use
Email addresses will be used for official company business only, and will not be used for personal or commercial purposes.
- Email Address Security
Email addresses will be secured with strong passwords, and will be protected from unauthorized access.
- Email Address Monitoring
Email addresses will be monitored for spam, viruses, and other malicious activity.
- Email Address Retention
Email addresses will be retained for a period of [number] years, after which they will be deleted.
- Email Address Disposal
Email addresses will be disposed of in accordance with company data retention and disposal policies.
Responsibilities
- The IT department will be responsible for assigning and managing email addresses.
- Employees will be responsible for using their email addresses in accordance with this policy.
- Managers will be responsible for ensuring that their team members are aware of and comply with this policy.
Consequences of Non-Compliance
Failure to comply with this policy may result in disciplinary action, up to and including termination of employment.
Review and Revision
This policy will be reviewed and revised as necessary, and will be communicated to all employees and third-party vendors.
Effective Date
This policy will be effective as of [date].
Approval
This policy has been approved by [name], [title], [Company Name].
By implementing this email address policy, [Company Name] aims to ensure that email addresses are used in a responsible and professional manner, and to protect the integrity and security of our email systems.