Hr checklist for new employees

Here is a comprehensive HR checklist for new employees:

Pre-Hire

  1. Verify job requirements and qualifications
  2. Check references and conduct background checks (if necessary)
  3. Obtain necessary paperwork and forms (e.g. I-9, W-4, etc.)
  4. Set up new employee's email account and any other necessary accounts

Onboarding

  1. Schedule new employee's first day and ensure they have all necessary materials (e.g. employee handbook, benefits information, etc.)
  2. Conduct new employee orientation (including company history, mission, values, and policies)
  3. Introduce new employee to their supervisor and colleagues
  4. Provide new employee with a tour of the office and familiarize them with the workspace
  5. Set up new employee's workstation and equipment
  6. Ensure new employee has all necessary training and resources (e.g. software, hardware, etc.)

HR Forms and Paperwork

  1. Complete I-9 form and verify employee's identity and eligibility to work
  2. Complete W-4 form and determine tax withholding
  3. Complete other necessary forms (e.g. direct deposit, benefits enrollment, etc.)
  4. Ensure new employee has completed all necessary paperwork and forms

Benefits and Compensation

  1. Enroll new employee in benefits (e.g. health, dental, vision, etc.)
  2. Set up direct deposit for new employee's paycheck
  3. Provide new employee with information on company benefits and policies (e.g. vacation time, sick leave, etc.)
  4. Ensure new employee understands their compensation package (e.g. salary, bonuses, etc.)

Training and Development

  1. Schedule new employee's training sessions (e.g. company policies, software training, etc.)
  2. Provide new employee with necessary training materials and resources
  3. Ensure new employee has a clear understanding of their job responsibilities and expectations
  4. Set up regular check-ins with new employee to monitor progress and provide feedback

Compliance

  1. Verify new employee's eligibility to work in the United States (e.g. E-Verify)
  2. Ensure new employee has completed all necessary compliance training (e.g. harassment, discrimination, etc.)
  3. Provide new employee with information on company policies and procedures (e.g. attendance, tardiness, etc.)

Miscellaneous

  1. Set up new employee's phone and voicemail
  2. Provide new employee with a company ID badge or access card
  3. Ensure new employee has a clear understanding of company policies and procedures
  4. Encourage new employee to ask questions and seek help when needed

Post-Hire

  1. Monitor new employee's progress and provide feedback
  2. Conduct regular check-ins with new employee to ensure they are settling in well
  3. Encourage new employee to participate in company activities and events
  4. Ensure new employee has a clear understanding of their role and responsibilities

Remember to tailor this checklist to your company's specific needs and policies. It's also a good idea to have a designated HR representative or supervisor to oversee the onboarding process and ensure that all necessary steps are taken.