Bad news letter sample

Here is a sample bad news letter:

[Your Company Logo] [Your Company Name] [Date]

[Recipient's Name] [Recipient's Address]

Dear [Recipient's Name],

I am writing to inform you that [briefly state the reason for the bad news]. Unfortunately, [state the specific details of the bad news, being clear and concise].

I want to apologize for any inconvenience this may cause and assure you that we have explored all possible alternatives before reaching this decision. [If applicable, explain the steps taken to try to avoid the bad news].

We understand that this news may be disappointing, and we want to assure you that we are committed to supporting you through this transition. [If applicable, outline any support or resources that will be provided].

If you have any questions or concerns, please do not hesitate to contact me directly. I am available to discuss this further and provide any additional information you may need.

Thank you for your understanding, and please accept our sincerest apologies for any inconvenience this may cause.

Sincerely,

[Your Name] [Your Title] [Your Company Name]

Example:

[Company Logo] ABC Corporation February 10, 2023

John Smith 123 Main Street Anytown, USA 12345

Dear John,

I am writing to inform you that your application for the marketing position at ABC Corporation has been unsuccessful. Unfortunately, after careful consideration, we have decided to go with another candidate whose skills and experience better align with the requirements of the role.

I want to apologize for any disappointment this may cause and assure you that we appreciated the time and effort you took to apply for the position. We understand that this news may be disappointing, and we want to assure you that we are committed to supporting you through this transition.

If you have any questions or concerns, please do not hesitate to contact me directly. I am available to discuss this further and provide any additional information you may need.

Thank you for your understanding, and please accept our sincerest apologies for any inconvenience this may cause.

Sincerely,

Jane Doe HR Manager ABC Corporation