Accommodation policy for new staff
Here is a sample accommodation policy for new staff:
Accommodation Policy for New Staff
Purpose:
[Company Name] is committed to providing a welcoming and inclusive work environment for all employees. This policy outlines the procedures for requesting and providing accommodations for new staff members with disabilities or other needs.
Scope:
This policy applies to all new staff members who are hired by [Company Name] and who require accommodations to perform their job duties.
Definition of Accommodation:
An accommodation is a modification or adjustment to the work environment, policies, practices, or procedures that enables an employee with a disability or other need to perform their job duties to the same standard as their colleagues.
Requesting Accommodations:
New staff members who require accommodations should notify their supervisor or HR representative as soon as possible after their start date. The request should be made in writing and should include the following information:
- A description of the accommodation needed
- The reason for the accommodation (e.g. disability, medical condition, etc.)
- Any relevant documentation or medical information
Procedure for Requesting Accommodations:
- The new staff member submits a written request for accommodation to their supervisor or HR representative.
- The supervisor or HR representative reviews the request and consults with the employee to discuss the accommodation needed.
- The supervisor or HR representative may request additional information or documentation to support the request.
- The supervisor or HR representative will work with the employee to develop a plan for providing the accommodation.
- The plan will be reviewed and approved by the supervisor or HR representative and the employee.
Types of Accommodations:
The following are examples of accommodations that may be provided:
- Reasonable modifications to the physical work environment (e.g. wheelchair accessibility, ergonomic furniture)
- Adjustments to job duties or responsibilities
- Provision of assistive technology or equipment
- Flexible work arrangements (e.g. telecommuting, flexible hours)
- Modifications to policies or procedures
Timeline for Providing Accommodations:
The company will make every effort to provide accommodations as soon as possible after the request is made. The timeline for providing accommodations will depend on the complexity of the request and the availability of resources.
Confidentiality:
All requests for accommodations and the resulting plans will be kept confidential and will only be shared with individuals who need to know.
Monitoring and Evaluation:
The company will monitor and evaluate the effectiveness of the accommodations provided and make any necessary adjustments.
Complaint Procedure:
If a new staff member is not satisfied with the accommodation provided, they may submit a complaint to their supervisor or HR representative. The complaint will be investigated and resolved in a fair and timely manner.
Review and Revision:
This policy will be reviewed and revised as necessary to ensure that it remains effective and compliant with relevant laws and regulations.
Contact Information:
For more information or to request an accommodation, please contact [HR Representative] at [Email] or [Phone].
By providing accommodations, [Company Name] is committed to creating a welcoming and inclusive work environment for all employees.